Save email messages with unique names

You can instruct harmon.ie to save email messages to SharePoint with a unique name, following one of these methods:

  1. Using harmon.ie options. With this option, harmon.ie concatenates the sending time (in GMT, to avoid collisions between two time zones) and sender name to the email subject to create a unique name to each email saved to SharePoint.
    Example: ACME project information_2024-05-27_20-22-30_Jim Smith.msg.
  2. Using provisioning. With this option, there are two methods to create the unique name:
    1. Define the key UniqueEmailName = True. This will create the same name as using harmon.ie options.
    2. Define the key UniqueEmailName = True and the String Value Hash = True. This will concatenate a hashcode of the email sending time and current user to the message name. Example: ACME project information_vf65bmt2.msg.
      In this method, conversation emails are saved as separate documents, regardless if the same email is saved to SharePoint by more than one person. [
      Download reg key sample]
  3. Email messages uploaded to SharePoint using Outlook rules or drop folders are automatically assigned with a unique name.

To force creating unique names:

When users upload messages from the same conversation using the Save on Send or Save Message ribbon buttons, they are asked if they want to Add as a new version to existing document(s). If the user selects to Add as a new version to existing document(s), the message will be overwritten, even if harmon.ie is configured to create unique email message names.

To override this behavior and force creating unique names:

  1. Define the key UniqueEmailName = True.
  2. Optionally, define a Hash = True String Value.
  3. Define the key Overwrite = False. Set together with a Force = 1 DWORD Value to prevent overwriting an old message with the new message.