Email Retention Simplified with harmon.ie
Email retention and email management are crucial tasks for organizations. Deciding what emails to keep, how long to store them, and ensuring their security can be challenging. With harmon.ie, you can navigate through these questions effortlessly; optimizing storage, security, and mitigating risks.
Why should you retain emails?
Email retention policies ensure all employees approach and handle emails with a consistent set of procedures and responsibilities.
Implement RIM policies for record capture, storage, and disposition.
Ensure adherence to global regulations such as GDPR, HIPAA, and SOX, minimizing the risk of penalties or consequences.
Preserve business history, improve searchability, and quickly retrieve emails, ensuring efficient access to vital information on past activities and decisions.
Seamlessly integrate with existing systems and utilize automation to streamline processes and reduce friction.
Maximizing Microsoft 365 for Seamless Email Retention
Discover how Microsoft 365’s built-in retention capabilities empower your organization with efficient and cost-effective email retention solutions. Read more to optimize your email management.
Communication and educating employees on email retention policies
Ensure regulatory compliance effortlessly by communicating, educating, and reinforcing email retention policies. Continuous training, reinforcement and updates facilitate seamless adherence, contributing to long-term success in navigating global regulations such as GDPR, HIPAA, and SOX.
Developing a Solid Email Retention Policy
When creating an effective email retention policy, harmon.ie is an indispensable tool in ensuring consistency and adherence to retention requirements.
Explore In-Depth Resources
Dive into our documentation for comprehensive insights into effective email retention strategies and best practices. Stay informed, stay secure:
Bosch case study
The combined SharePoint/harmon.ie solution helps Bosch manage its millions of daily emails, including those business records that need to be accessed by colleagues.
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FAQ
What is an email retention policy?
An email retention policy defines all the specific processes, procedures, rules, timeframes, and responsibilities everyone in an organization must adhere to. Policies typically lay out the consequences of not complying with those expectations and procedures as well. Read more.
How can I retrieve retained emails?
Retrieving retained emails is facilitated through metadata tags and simple search, allowing users to efficiently locate specific emails based on key attributes. Read more.
Where are emails saved?
Emails saved using harmon.ie are saved in the specified SharePoint, Microsoft Teams, or OneDrive directory/channel/folder. Note that emails posted to a Teams channel are also on SharePoint, however, emails shared during a Teams chat are only saved in the receiver’s personal OneDrive.
Are there laws around email retention?
Yes. Governments regularly establish rules directing organizations to retain emails for specified periods, forming part of regulatory requirements. This ensures transparency, accountability, and adherence to legal standards in various industries. Read more.
How does email archiving differ from preservation?
Email archiving stores emails in compressed files for space efficiency, while preservation ensures unalterable storage, crucial for legal purposes. Read more.
How does harmon.ie work with Microsoft Purview Data Lifecycle and Records Management?
Purview allows users to set retention policies for a specific storage location, such as a specific SharePoint folder or a Teams channel. harmon.ie works seamlessly with Purview, allowing end users to add additional metadata beyond any retention policy data. This extra metadata simplifies discovery and organization.
