Working with offline documents

Working with offline documents

To be able to work with SharePoint documents when you are offline, the documents must be synced to your computer while you are still online.

harmon.ie uses OneDrive for Business sync client to synchronize the documents to your computer.

Make sure OneDrive for Business sync client is installed on your machine.

Notes:

What can be saved offline?

  • The previous OneDrive for Business sync client (Groove.exe) allows syncing entire SharePoint document libraries from SharePoint on-premise and SharePoint online.
  • The new OneDrive sync client (OneDrive.exe) allows syncing SharePoint documents, folders, and document libraries from Office 365 only.

To make a SharePoint library available offline:

There are two methods to make a SharePoint library available offline:

  • Save the location as a favorite and check the Make this favorite available offline option.
  • Click the Synchronize the current document library icon (Synchronize the current document library icon), and then click Sync Now.

To view a SharePoint library offline:

There are two methods to view your SharePoint library offline:

  • Click the Home icon (Home icon) > SharePoint (local files). This shows documents you saved offline using the favorites or the Sync icon. A Last Sync column shows you when the document library was last synchronized.
    Note that this location is added to harmon.ie once you synchronize the first SharePoint library on your computer.
  • Click the Home icon (Home icon) > Favorites. This shows documents you saved offline using the favorites, and all other favorites you defined. Right-click a location and select Open Offline Location to open this location in the SharePoint (local files) view, while you are offline.

View your synchronized documents.

Each offline location is displayed with a status icon, that tells you if the offline copy is available. When you click a location the status pane tells you when it was last updated.

To work with a SharePoint library offline:

When you are offline you can:

Offline locations status:

An icon overlaid on the documents/folder icon indicates the synchronization state:

  • Synchronized (Synchronized icon)
  • Pending (Pending icon)
  • Error (Error icon)

Note: The status icon is visible for documents when opened from the SharePoint (local files) location.

To stop synchronizing a document library:

  1. Right-click the OneDrive for Business icon (OneDrive for Business icon) in your computer's Notification Area.
  2. Select Stop syncing a folder.
  3. Select the folder and click Stop syncing.
  4. Click Yes to confirm, and then click OK.