How to attach SharePoint, Teams, and OneDrive files to Outlook emails

This article explains how you can use harmon.ie Classic to easily attach files from SharePoint, Teams, or OneDrive to an Outlook email, either as links or as physical attachments.

How to attach SharePoint, Teams, or OneDrive files to an email

You can add SharePoint, Teams, or OneDrive documents and links to your email using one of these methods:

  1. Drag and drop
  2. “Add as Attachment” command
  3. Copy and paste
  • Creating a link instead of attaching a copy helps you manage versions efficiently and saves storage space.
  • Recipients can open document links only if they have permission. Outlook notifis you if a recipient cannot access a link you are sending.
  • Attach a document when recipients need a copy of the file (for example, external recipients without SharePoint access).
  • You can configure harmon.ie to create persistent links using SharePoint Document IDs, so links continue to work even if files are moved or renamed. (Due to a limitation, this does not apply when dragging items from the search results pane.)
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Method 1: Drag and drop

  1. In the harmon.ie sidebar, browse to the document, folder, or site you want to share.
  2. Drag one or more items into your outgoing email message.
  3. By default, harmon.ie inserts links to your items.

Attach a copy instead: Hold the Alt key while dragging to attach files rather than links.
You can also change the default drag-and-drop action in settings from link to document.

Drag to other Outlook areas:

  • Your Inbox (creates a new message with links)
  • An appointment or meeting description (inserts a link)
  • A task description (inserts a link)
  • A contact’s notes (inserts a link)
  • Notes (creates a new note with the document titles)

Method 2: “Add as Attachment” command

  1. Open harmon.ie while composing a message.
  2. Right-click the file(s) in the harmon.ie sidebar.
  3. Select Add as Attachment.
  4. The files are added to the current email as attachments.

Method 3: Copy and paste

  1. Right-click the item(s) and select Copy.
  2. Choose one of the following:
    • Document: copies the file (documents only).
    • Link: copies the item name as a hyperlink (documents or locations).
    • Link (Document ID): copies a persistent link based on the item’s Document ID (documents only; available when the library contains a “Document ID” property.
    • Address: copies the raw URL of the item (documents or locations).
  3. Paste into the email body.

How to attach a link to an old version of a SharePoint document to an email message

  • Right-click the document and select Version History.
  • Locate the version you want to attach and click the Copy Link icon (The Copy Link icon) next to it.
  • Paste the link into an outgoing email message.