Find content across Microsoft 365 using harmon.ie

How to navigate between your Microsoft 365 locations and files with New harmon.ie?

New harmon.ie contains two views:

1. Home view: Displays a tree view of your SharePoint, Teams, and OneDrive locations and recent files.
2. Content view: Displays a list view of a single SharePoint, Teams, or OneDrive location, or a harmon.ie group (such as Recent, or Shared with me) with all sub-locations and files.

Use these views to quickly browse through your Microsoft 365 locations and files. To learn more, read Get to know New harmon.ie sidebar.

How to view Microsoft 365 recent files and folders?

1. In the harmon.ie sidebar, click the Home icon () to open the Home view.
2. Expand Recent to see the latest Microsoft 365 files you accessed, as well as recent Microsoft 365 locations you uploaded files to using harmon.ie.

From here you can:

• Open, mark as favorite, or share files: Double-click a file to open it, or hover over a file to see a thumbnail preview and quick actions.
• Open the full Recent view: Double-click Recent, right-click it and select Open, or click View all files.
• Refresh: Hover over Recent and click Refresh (). The list is refreshed automatically once a day.
• Manage the group: Hover over Recent and click Manage Items () to configure how many files you want to view in this group (default is 5).

Recent – full list view

Double-click Recent to open the full list of recent files and locations.

From here you can:

• Search for recent files and locations.
• Filter the list by file type.

How to view Microsoft 365 files and folders shared with you?

1. In the harmon.ie sidebar, click the Home icon () to open the Home view.
2. Expand Shared with me to see the most recent Microsoft 365 files and folders shared with you.

From here you can:

• Open, favorite, or share files: Double-click a file to open it, or hover over a file to see a thumbnail preview and quick actions.
• Open the full Shared with me view: Double-click Shared with me, right-click it and select Open, or click View all files.
• Refresh: Hover over Shared with me and click Refresh (). The list is refreshed automatically once a day.
• Manage the group: Hover over Shared with me and click Manage Items () to:
  • Configure how many files you want to view in this group (default is 5).
  • Control whether to include email attachments that were sent to you.

Shared with me – full list view

Double-click Shared with me to open the full list of files shared with you. You can also choose to include email attachments.

From here you can:

• Search for files shared with you.
• Filter the list by file type ().
• Include or exclude email attachments using the filter dialog.
• When email attachments are included, you can filter the list to show only attachments.

How to search across Microsoft 365?

1. In the harmon.ie sidebar, click the Home icon () to open the Home view.
2. To start the search, click inside the search bar (), or click Ctrl+K.
3. Optionally, select one of the search filters:
   • Select the app you want to search in – Teams, SharePoint, or OneDrive.
   • Select the type of file you are looking for – Word, PowerPoint, Excel, PDF, Email, or All files.
   • Click Show more filters () to search by these additional file types: Team, Channel, Site, Library, or Folder.
4. Type the search term (or select it from your recent search terms).
   
5. harmon.ie searches as you type and displays the best results that match your search term and parameters.
6. Click Show more results to view all results. The number of results is displayed at the bottom of the sidebar. Scroll down to view more results.

For each result harmon.ie shows:

• The file name. If the name matches the search term, the word in the name is highlighted.
• If the search term is found within the content of the file, harmon.ie shows one line of text with the search term highlighted.
• The app where the result was found (SharePoint, Teams, or OneDrive).
• The location of the file.

Here are the actions you can perform on global search results:

• Hover over the file name to view its thumbnail.
• Hover over the file name or right-click it for quick actions, such as Favorite, Share, Open, Open containing location, Edit details, and more.
  
• Double-click a file to open it.
• Click the file location to open it. The file is displayed at the top of the file list.
• Click Back () to get back to the previous view, or Home () to go to Home view.
• Click Clear () to clear the current search.

How to search in a specific Microsoft 365 location?

1. In the harmon.ie sidebar, locate the SharePoint, Teams, or OneDrive location where you want to search.
2. Double-click the location to open it in the Content view.
3. To start the search, click inside the search bar (), or click Ctrl+K.
4. Type the search term.
5. harmon.ie searches as you type in the current location and all sub-locations, and shows a list of matching items. Each item is displayed in a table view with its metadata.

Here are the actions you can perform on location search results:

• Filter the results by file type.
• Hover over the location or file to view its thumbnail.
• Hover over the location or file or right-click it for quick actions, such as Favorite, Share, Open, Edit details, Rename, Delete, and more.
• Double-click a file or location to open it.
• Click Back () to get back to the previous view, or Home () to go to Home view.
• Click Clear () to clear the current search.

How to filter a Microsoft 365 location by type?

1. Click the Filter icon (), available in the Content view and in search results.
2. Select one or more file types. When selecting Email, you can select to show Only emails with attachments.
   This option is available after selecting the Email type, if the current view includes the Attachments property.

3. harmon.ie will display only files of the selected types. A dot is added to the filter icon () to indicate that the current view is filtered.

To clear the current filter:

1. Click the Filter icon ().
2. Click Clear then close the Filter dialog.

How to select a SharePoint or harmon.ie view?

1. In the harmon.ie sidebar, locate the SharePoint, Teams, or OneDrive location you want to view.
2. Double-click the location name to open it in the Content view.
3. Click the view drop-down list
4. Select a view from the list.

What are the available views?

• SharePoint views: harmon.ie supports views of type Standard View. These aspects of the SharePoint views are taken:
  • Columns. The view can define a set of visible columns for a document library/list.
  • Sort. Items can be sorted by one or two columns.
  • Filter. Documents, folders and lists can be filtered by criteria. For example, the view can define only items of a specific content type to be shown.
  • Group By. Items can be grouped by column.
  • Folders. Specify whether to navigate through folders to view items, or to view all items at once.
• Emails view: When saving email messages to Microsoft 365, harmon.ie can create an Email view and save email headers in SharePoint columns. The Email view displays only email messages, with the email columns in a grid view.

  

How to sort the list of files in New harmon.ie?

1. In the harmon.ie sidebar, locate the SharePoint, Teams, or OneDrive location you want to sort.
2. Double-click the location name to open it in the Content view.
3. Click a column header to sort by this column in ascending order. Click again to sort by descending order.