For organizations trying to share messages to Microsoft Teams channels or retaining email on SharePoint, the hardest part is making it easy for end users. With harmon.ie—an add-in for Outlook—your colleagues can drag and drop emails straight from their inbox directly into any location on SharePoint, Teams, or OneDrive without ever leaving Outlook.
The simplicity and ubiquitous nature of the harmon.ie end-user experience turns email management on Microsoft 365 into a habit and regular routine. This boosts the adoption of email management best practices since it doesn’t interrupt workflows or demand constant context switching.
harmon.ie also helps organizations meet their email retention compliance requirements by making it easy to save emails in the right locations on Microsoft 365. Email-specific metadata is automatically extracted, and end users can be prompted to provide values for additional fields as part of the workflow, giving the organization the data it needs to programmatically tackle email disposition challenges.
The simplicity of drilling down to the ideal location in Microsoft 365 all from within Outlook greatly increases the odds that important messages and their attachments will be saved in the right location from the start. With the ability to search Teams, SharePoint, and OneDrive all from your inbox, discovery is a cinch and search results are more accurate and relevant thanks to the additional metadata added for each file or email saved to Microsoft 365 using harmon.ie.
Microsoft Teams is where collaboration happens, but all those rapid bursts of activity and sharing of information can turn into an unmanageable mess without a little organization and cleanup. harmon.ie not only gives you the ability to tame that chaos but also the tools to keep it from getting so cluttered to begin with.
The nature of these two apps continually creates information silos. Every new email a project team member receives ends up in their inbox where only they can see or find it until it’s shared with the rest of the group. Sharing those emails to Teams rather than forwarding them to others puts that data in a central location for everyone. And by sending links to files saved on Teams rather than emailing attachments, it limits version control issues and prevents future silos from forming.
Teams makes it easy to share things with colleagues and save things in the right locations and add valuable metadata, but not all at the same time. This usually leads to end users choosing to classify OR share, but not both. harmon.ie eliminates this conundrum by combining organizing and tagging the files and messages being shared to Teams with the process of posting an update to a channel into a single, streamlined workflow.
Your projects don’t happen in a vacuum and it’s imperative to ensure your colleagues have the latest and most accurate information. Sharing emails and files sent from external parties, be they customers, suppliers, partners, or subcontractors, provides the team with additional context and creates a comprehensive compendium of all project-related materials and correspondence in a single, searchable spot.
Today’s modern knowledge worker isn’t tethered to the same Windows PC all day long. They’re logging on to Outlook via web browsers, mobile devices, and MacOS devices in all sorts of places to complete essential tasks and perform their job duties. This has been one of the major driving factors behind Microsoft’s One Outlook strategy, and harmon.ie will similarly be available across multiple devices and platforms.
harmon.ie serverless approach to AI trains your model on your data on your tenant. This zeroes out the security risks that most AI solutions introduce, namely the transmission and storage of your organization’s private data on shared servers beyond your purview.
With AI-powered recommendations on which emails to share and where to save them, harmon.ie’s Private AI lets workers save time and focus on core tasks while ensuring that emails get shared with collaborators and stored properly and consistently to meet email disposition compliance requirements. It also exposes end users to ways AI can help them rather than replace them.
We can’t build Private AI alone! We’re actively seeking out organizations to help us design and shape the next generation of AI-powered email management. Get early access and provide invaluable feedback to create the AI experience your organization wants and needs!
