Customize Saving Email Headers in SharePoint and Teams Columns Using New harmon.ie

When users save emails to Microsoft 365, New harmon.ie can automatically create an Email view and map email headers to SharePoint columns.

This article explains how you can customize the mapping of email headers to SharePoint columns, in case you want to use non-standard columns.

When Should You Customize harmon.ie’s Email Header Mapping?

Consider customizing email header mapping if:

  • You already have pre-configured email columns with non-standard internal column names that you’d like to use with harmon.ie (set with harmon.ie Classic, for example)
  • You want to add additional columns beyond those created automatically by harmon.ie
  • You need to create columns with a different data type than the default (e.g., Multiple lines of text instead of Single line of text)
  • You prefer to use custom display names for the email content type or for the email-related columns (e.g., in other languages).

Configuring custom email header mapping

Steps:

  1. Prerequisite: Set up the configuration for New harmon.ie.
  2. Download Provisioning.zip and extract it to a local folder.
  3. Edit the extracted Provisioning.json file:
    The EmailHeaderMapping section includes key-value pairs that set custom email header mapping in harmon.ie:

    • Each key is an email header field name.
    • The value is an array of internal column names as defined in your organization. If different libraries have different internal column names for saving email headers, define all of them in a comma-separated list.

    Example: "To": ["EmailTo1", "To1"]

  4. Import the Provisioning.json file to New harmon.ie via the Admin tab in harmon.ie settings.

harmon.ie’s initial mapping includes a list of internal column names as described in the table below.
Update the Provisioning.json file only if your configuration includes other column names.

Read SharePoint Naming Guidelines to learn more about SharePoint column names, and how to identify the internal column names.

SharePoint columns used for email header mapping:

Key: Email Header Field Name Value: Column Internal Names Type Description
Attachments [“hrmV2HasAttachments”, “hrmHasAttachments”, “hrmAttachments”, “HasAttachments”, “Attachments”, “Attachment”, “MailAttachments”, “WithAttachments”] Single line of text Indicates if the email message contains attachments.
Categories [“hrmV2Categories”, “hrmCategories”, “Categories”] Multiple lines of text Message categories. COMING SOON.
CC [“hrmV2CC”, “hrmV2Cc”, “hrmCc”, “hrmCcOWSMTXT”, “EmailCc”, “Cc”, “MailCc”] Single line of text The identity of the secondary recipients of the message.
Conversation Index [“hrmV2ConversationIndex”, “hrmConversationIndex”, “Conversation-Index”, “ConversationIndex”] Single line of text A unique identifier for the conversation.
Conversation Topic [“hrmV2ConversationTopic”, “hrmConversationTopic”, “Conversation-Topic”, “ConversationTopic”] Single line of text The original subject of the email thread (without “FW:”, “RE:”). This column facilitates creating a SharePoint view to group threaded emails (harmon.ie Classic only).
Date [“hrmV2Date”, “hrmDate”, “EmailDate”, “Date”, “MailDate”] Date and Time The date and time when the message was sent.
From [“hrmV2From”, “hrmFrom”, “EmailFrom”, “EMailSender”, “From”, “From1”, “MailFrom”, “Sender”] Single line of text The address of the message sender.
MessageID [“hrmV2MessageID”, “hrmMessageID”, “MessageID”] Single line of text A unique identifier for the message.
Received [“hrmV2Received”, “hrmV2Recieved”, “hrmReceived”, “EmailReceived”, “Received”] Date and Time The date and time when a message is received.
Subject [“hrmV2Subject”, “hrmSubject”, “EmailSubject”, “Subject”, “MailSubject”] Single line of text The subject of the message.
To [“hrmV2To”, “hrmTo”, “EmailTo”, “To”, “MailTo”] Single line of text The identity of the primary recipients of the message.

Email content type name

Besides the email header columns, you may also need to define the ContentTypes key if you’ve used a non-standard name for the email content type:

KEY VALUE DESCRIPTION
ContentTypes [“Email”, “E-Mail”] Email content types that should be used when uploading an email.