What the New OneDrive and SharePoint Announcements Mean for You
Yesterday, Microsoft announced the upcoming new OneDrive and SharePoint features and capabilities. Here are some of the main announcements and what they mean for you: For the Enterprise The file sharing and access control experience in Teams will now match those in other Microsoft 365 apps, including OneDrive, Outlook, or Office. There is an update to the OneDrive sync app to support read and write sync for shared libraries that contain required metadata. Previously, synced files were available for ‘read only’ access. This means people will now be able to edit documents from the desktop that have mandatory metadata in sync libraries. OneDrive users with access to shared files will be able to access those files even after they are moved to libraries to which the collaborators do not have access. In essence, collaborators will receive new links to the files that will provide them with continued access. The maximum file size that can be uploaded to SharePoint and OneDrive has been increased from 15GB to 100GB. This is particularly useful for videos, engineering plans, and other large enterprise file types. Users can now add sensitivity labels to content from Office Webs apps (OWA). Previously this was available in apps on Windows, Mac, and mobile. Additionally, OWA users will now be able to co-author documents and search for content in encrypted documents. Finally, encryption will be maintained after file download. New admin utilities are now available, including a OneDrive sync dashboard and a OneDrive migration tool. These tools give admins more control over how OneDrive gets used in the enterprise, and they enable admins to better gauge OneDrive health, while helping users overcome local OneDrive issues. For Consumers Microsoft has added group sharing for consumers, so family units can now share content like photos and videos using OneDrive. Of course, all family members will need Microsoft accounts to participate. Additionally, there is a new activity feed view, so family members can see what others are doing. There is now a dark mode for OneDrive on the web, intended to reduce eye strain and save battery life. What the announcements mean for you: Microsoft 365 is a comprehensive suite of collaboration and productivity products comprised of a collection of applications that existed prior to Microsoft 365. Because many of these apps predate the Microsoft 365 offering, it is not surprising that many holes exist between different apps. Microsoft continually identifies the most painful gaps and addresses them on an going basis. Today’s announcements are the latest in a continuous process to construct a fully integrated work productivity environment. As one of the few vendors to offer a comprehensive set of productivity tools for people at work AND at home, Microsoft continues to merge consumer and enterprise capabilities, where it makes sense. Content sharing is one such area; long used in the enterprise for collaborative work, families and friends are increasingly sharing content online with tools like OneDrive, to share photos and videos. Look for more of these features in the future, as the home and office user experiences continue to merge.
July 2020 | harmon.ie Team
The Governance Beginner’s Guide for Microsoft Teams
If you are like most organizations, you have already started rolling out Microsoft Teams, at least for meetings and chat. And if you are like most organizations, you were quickly overwhelmed by too many channels and a loss of data control. Teams is a great platform, but when used ‘as is’ out of the box, it can become an IT headache. And from a worker’s perspective, when anyone can create their own channels and share information, it is almost impossible to find where the conversation is taking place. The result is a drop in productivity instead of an increase. That is why it is so important to focus on governance right out of the gate. For example, templates offer a way to streamline team creation and user permission setup. But how do you do this effectively and efficiently, without hampering your employee’s ability to focus on work? To learn how to get started with Teams governance, attend this week’s webinar, entitled The Governance Beginner’s Guide for Microsoft Teams. During the webinar, Christian Gross, CEO of Solutions2Share, a harmon.ie partner, will explore: If it makes sense to allow everyone in the company to create new Teams How many governance policies you need in your company Which governance policies Microsoft recommends
June 2020 | harmon.ie Team
Should you Implement Capstone or Topical-based Email Retention?
Attend This Week’s Webinar to Get the Answer With more people than ever working remotely and Microsoft Teams usage on the rise, managing records embedded in email and Teams is now a priority. But how can you do it without overwhelming your workers? One approach to managing email is a method called Capstone, which was created by the US National Archives and Records Administration (NARA). The Capstone approach advocates applying retention policies to messages based on the class/role of the mailbox owner. A major failing of this approach is that it does not consider the content of an email message. A more fine-grained approach is clearly desirable, but designing a practical solution is not simple. The easiest way to implement effective records management for email and Teams’ content is to provide this capability directly in Microsoft Outlook, where users are already working. This approach enables email owners to help determine the record-worthiness of their own email efficiently, and in a familiar application. Join harmon.ie and partner ShareSquared on Wednesday, June 17, 2020 at 1PM EDT to learn more about email management using Microsoft Teams. During the webinar, Microsoft Certified Master, Jim Duncan, will discuss how to use taxonomy for functional and topic-based email retention, as well as how to implement Capstone using Microsoft Exchange policies. The webinar will also feature harmon.ie VP of Customer Success, Ron Johnsen, who will demonstrate how to manage email and attachments, documents, and Teams content using Microsoft Teams and Outlook.
June 2020 | harmon.ie Team