The Global Fund

The Global Fund, an international partnership organization connecting governments, NGOs and civic communities through funding and investment to eradicate HIV/AIDS, malaria, and tuberculosis was struggling with the way they processed and managed documents. These problems were largely a result of poor infrastructure within the countries where these diseases are most prevalent, along with the difficulties of managing the overall projects and meeting strict governance and compliance requirements of different governments and NGOs in each destination.

The Global Fund had migrated from SharePoint on-premises to Microsoft 365, yet continued to struggle with these same problems.

The goals prior to the migration included:

• Increase user adoption of SharePoint
• Productivity-related issues

The reality just months later was disappointing:

• Moving to the cloud did not fix the problem of user-adoption
• SharePoint was still not being used

The Global Fund now uses harmon.ie to make the processing of funding applications a smooth experience for everyone. Internally, the shift from exchanging documents via email to using SharePoint to its full collaboration potential, has brought a clarity and ease to the process and user-adoption has increased massively. This, in turn, has helped revolutionize the way people actually work at the organization and ultimately helps ensure that the organization gets finance to the people who need it most.

The Global Fund employs around 1,000 people who use SharePoint as part of their funding request and approval process. When benefactors ask for support, The Global Fund requests a considerable amount of documentation relating to the project’s intended goals and motivations, to ensure their donors’ money is used judiciously.

Employees therefore spend much of their time assessing applications for funding, and with each request comes a multitude of documents. What’s more, assessments continue throughout the application period, all the way to the actual distribution of funds, and as the project itself is implemented. Employees must assess the performance of the programs that the money is supporting in addition to the overall impact of the operation in a community, on a case by case basis, so that they can ensure the funds are well spent.

For a single grant, The Global Fund typically produces several hundred documents. Over their worldwide portfolio, this adds up—at present there are over 1.4 million documents in The Global Fund’s SharePoint environment.

Another big challenge The Global Fund faces is that many benefactor countries suffer from poor internet connectivity, and so web-based systems for fund-applications have proven problematic. Therefore, email is still the primary method of receiving requests and providing information.

Finally, since The Global Fund works in close collaboration with numerous national governments and local NGOs, they must be able to comply with a range of strict governance and compliance regulations around the world.

The Global Fund began working with harmon.ie. After only 6 months, they completed an evaluation with a focus group of company employees who used harmon.ie in their Grant Management division. Within that division, feedback was fantastic.

As Phillip Worrell, The Global Fund’s ICT Engineer and Business Analyst points out:
“When the evaluation period ran out, we had employees saying, ‘Give me this product now.’ Because it was such a great product for them, and it made their lives there easier.”

Feedback from users was similarly positive. For some employees, using harmon.ie completely changed their experience at work by humanizing the use of SharePoint, making their entire internal process more intuitive.

“It will revolutionize the way that I work,” one focus group participant explained. “This makes things so easy,” summarized another: “we all love it.”

Employees also found they could now work collaboratively with their colleagues, in a way they had never been able to before. A member of The Global Fund management division who has gone through all the iterations of SharePoint and other systems, said it was the most valuable tool they had ever used.