Connect a SharePoint library or folder to Outlook

harmon.ie Email Knowledge Base

harmon.ie offers a couple of methods to work with SharePoint items while offline:

Connect a SharePoint library or folder to Outlook

harmon.ie adds the SharePoint option Connect to Outlook which synchronizes a SharePoint library or folder and makes its items available offline using Microsoft Outlook.

To enable the feature:

  1. Add the ConnectToOutlookMenu registry key to harmon.ie root key, and set the (default) value data to true.
  2. Restart Outlook.

To learn how to centrally enable this feature to all harmon.ie users, read Provision harmon.ie for Outlook to all users.

To connect a SharePoint location to Outlook:

  1. Right-click the location and select Connect to Outlook Folder.
  2. Outlook prompts you to approve connecting this SharePoint location to Outlook. Click Yes.
  3. Wait while Outlook downloads the SharePoint items to your computer.
    The library and its subfolders appear under a folder called SharePoint Lists. The parent libraries of this location are also shown.

Limitation

Due to an Outlook limitation, it is not possible to edit and update SharePoint items from Outlook if they reside in a document library that requires check out.

As a workaround:

  1. Check out the document you want to edit.
  2. Open the document from Outlook, and click Edit Offline.
  3. Edit the document, save, and close.
  4. Reopen the document from Outlook, make a small change (undo if the change is not required).
  5. Save and close the file. You will be prompted to check it in.
  6. Check in. The document is updated on the server.