Welcome to Email TeamMate

Welcome to Email TeamMate™

Email TeamMate™ is a Teams app that connects email discussions to Teams conversations. TeamMate is available from the Microsoft AppSource Store.

For central installation of Email TeamMate, read the administration guide.

Main Features

To install Email TeamMate:

  1. Open Microsoft Teams and select Apps.
  2. Search for Email TeamMate.
  3. Select the Email TeamMate app and then click Add to install it.
    Email TeamMate is added to the app bar of Teams conversations.

To share emails in Teams conversations and chats:

  1. In conversations only, click New Conversation.
  2. Click the Email TeamMate icon, available in the apps bar.
    App icon
  3. The first time you access TeamMate:
    1. You are asked to sign in to the app. Click Sign in and supply your Microsoft 365 credentials.
    2. If you are prompted to grant TeamMate access permissions. Click I agree to proceed.
    3. Click Show me how to get started. TeamMate will launch a wizard, showing you how to add emails.
  4. Your Inbox is displayed. Find the email you want to share, and select it.
  5. The email and its attachments are displayed. Click Share to share it, or Back to select another email.
  6. The email is added to your Teams conversation / chat.
    Note: Emails you share in a Teams conversation are saved in the Team's Files location, under a folder called Email TeamMate.
    Emails you share in a chat are saved to your personal OneDrive location, under a folder called Documents\Email TeamMate. The emails are shared with the person or group you are chatting with.
  7. Optionally, add a message to the shared email. You can mention people and Teams channels with the '@' sign.
  8. Click the Send icon (The Send icon) to share the email.

Note: The first 10 email shares are free. If you want to continue sharing, you need to subscribe to TeamMate.

To find the email you want to share:

By default, Email TeamMate shows the emails in your Inbox.

To locate the email you want to share, do one of the following:

  • Select the email folder: Inbox (The Inbox icon), Drafts (The Draft folder icon), Sent Items (The Sent Items icon), or Deleted Items (The Deleted Items icon).
    To view all folders, click the Expand icon (The Expan menu icon).
  • Select between Current Folder and All mailbox.
  • Search for the email using the sender name, the email subject or text from the email content. Search results are based on AI. The best results are marked with Top Result.
  • Toggle the Show only read emails switch on or off.

To view and reply to emails in Teams:

Emails shared in Teams have three actions:

  • Reply and Reply All allow you to reply to the email directly from Teams.
  • Show Full Email opens the email directly in Teams. Click Start Conversation to comment on the email in Teams.

Note: These action work only after completing the share, that is, after clicking the Send icon (The Send icon).

To subscribe to Email TeamMate:

TeamMate allows you to share 10 emails for free. The number of remaining free emails are written at the top of the app, with the option to subscribe to TeamMate:

  1. Click Subscribe.
  2. Select the number of licenses you want to buy, and click Proceed to Checkout.
  3. Add your billing address and click Next.
  4. Add your payment details and click Next.
  5. Accept the Terms of Service and Privacy Policy, then click Pay and Subscribe.

Email TeamMate requested permissions

TeamMate uses Azure Active Directory v1.0 endpoint's permissions and consent.

Here are the requested permissions, and why they are required:

  • Sign users in (openid) ‐ allows users to sign in to TeamMate with their account and allows TeamMate to see basic user profile information.
  • Sign-in and read user profile (User.Read) ‐ allows users to sign-in to TeamMate with their account, and allows TeamMate to read the profile of signed-in users.
  • View users' basic profile (profile) ‐ allows TeamMate to see your users' basic profile (name, picture, user name).
  • Read all users' basic profiles (User.ReadBasic.All) ‐ required to share emails saved in Teams chats with the person or group you are chatting with.
  • Read your chat messages (Chat.Read) ‐ required to share emails saved in Teams chats with the person or group you are chatting with.
  • Read and write access to user mail (Mail.ReadWrite) ‐ required to show the user's emails, and to reply to emails saved to Teams.
  • Access to all files user can access (Files.ReadWrite.All) ‐ required to save emails in Teams / OneDrive.
  • Read users' relevant people lists (People.Read): required to search for emails by people, and to suggest people you are frequently contacting.