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Managing Emails on SharePoint
  • The Challenge
    Email records are stored chaotically within your users’ email inboxes. As such, emails are hard to find, and they are at risk of permanent deletion.
  • harmon.ie Solution
    harmon.ie helps you treat email messages like the documents they really are, by making them readily accessible in SharePoint.
    Here’s how it works:
Features
  • Auto-capture
    Drag and drop email messages from Outlook directly into SharePoint using harmon.ie. Using simple Outlook rules to designate specific Outlook folders as ‘drop off folders’ that map to SharePoint folders, workers have the power to decide which emails automatically get captured and saved in SharePoint. By staying within email and making it easy, harmon.ie puts the control in the hands of information worker, thereby humanizing the Information Governance process.
  • Classify
    Categorize your email messages in SharePoint. harmon.ie automatically maps email headers such as ‘To,’ ‘From,’ ‘Subject,’ and ‘Received’ to SharePoint metadata. Plus, using Collage™ artificial intelligence technology, harmon.ie can automatically add topics extracted from email content as SharePoint metadata.
  • Collaborate
    Join forces with colleagues using email messages stored on SharePoint. Realize all the benefits of SharePoint document collaboration, now with email messages.
    • Use draft emails to collaborate internally
    • Eliminate email chaos by having only one copy of the truth
    • Maintain a version history of email exchanges and documents
    • Prevent data leakage by sharing secured links instead of attachments
    • Satisfy clients by sharing time-dependent emails and documents quickly
    • Reduce litigation risks by finding emails and documents quickly
Benefits
  • Find Emails Quickly
    Use search, filter by tags, column filters, and more, to easily find emails in SharePoint.
  • Save on Email Storage
    Reduce expensive email storage space by keeping only one copy of each email message. One copy of the truth also reduces email chaos.
  • Fulfill Email-Related Business Requirements
    Making it easy to retrieve emails for discovery, audit, and compliance needs.
Information Governance with SharePoint
  • The Challenge
    Organizations are struggling to comply with information governance requirements. Specifically, how can all your important documents and emails be captured and classified so they can be found later on; and you can be compliant.
  • harmon.ie Solution
    harmon.ie solves the ‘last mile’ of information governance by making it easy for business users to capture, classify, and find important emails and documents in SharePoint, directly from Outlook. Here’s how it works.
Features
  • Auto-capture
    Drag and drop email messages and documents from Outlook directly into SharePoint using harmon.ie. Using simple Outlook rules to designate specific Outlook folders as ‘drop off folders’ that map to SharePoint folders, workers have the power to decide which emails automatically get captured and saved in SharePoint. By staying within email and making it easy, harmon.ie puts the control in the hands of information worker, thereby humanizing the Information Governance process.
  • Classify
    Categorize email and documents messages in SharePoint. harmon.ie automatically prompts you for required metadata, so you can be assured that documents and email are classified accurately and completely. harmon.ie even maps email headers such as ‘To,’ ‘From,’ ‘Subject,’ and ‘Received’ to SharePoint metadata, making it effortless to comply with email retention policies.
  • Find
    Search and retrieve email messages, documents, and records from SharePoint (and SharePoint Record Center) for discovery, audits, and compliance requirements. When classified correctly and efficiently, producing email messages and documents is a snap. By making the right thing the easy thing, your workers will be compliant with information governance requirements without the hassle of uploading emails and documents to SharePoint from the browser.
  • Work on the go
    Capture, classify, and find emails and documents anytime, anywhere from the Outlook OWA app on smartphones and tablets. Plus, harmon.ie provides full-featured, secure SharePoint and Office 365 access from any mobile device.
  • Collaborate
    with colleagues using email messages and documents stored on SharePoint. Realize the following benefits of SharePoint information governance from the place you already spend your worktime…email:
    • Eliminate document chaos by having one copy of the truth
    • Maintain accurate version history of emails and documents
    • Prevent data leakage by sharing secured links instead of attachments
    • Reduce litigation risks by being able to discover emails and documents quickly
Benefits
  • Find Emails Quickly
    Use search, filter by tags, column filters, and more, to easily find emails in SharePoint.
  • Save on Email Storage
    Reduce expensive email storage space by keeping only one copy of each email message. One copy of the truth also reduces email chaos.
  • Fulfill Email-Related Business Requirements
    Making it easy to retrieve emails for discovery, audit, and compliance needs.
Managing Cases with SharePoint
  • The Challenge
    SharePoint lets users store all case information, including email, in one place. Yet getting people to use SharePoint is challenging, because workers spend their worktime in Outlook The constant toggling between apps creates confusion and leads to costly errors.
  • harmon.ie Solution
    harmon.ie connects all you SharePoint case information directly into your Outlook window. Connect to SharePoint sites, lists, and libraries, for SharePoint on-premises and SharePoint Online, without leaving Outlook.
    Here’s how it works:
Features
  • Auto-capture
    Drag and drop email messages from Outlook directly into SharePoint using harmon.ie. Using simple Outlook rules to designate specific Outlook folders as ‘drop off folders’ that map to SharePoint folders, workers have the power to decide which emails automatically get captured and saved in SharePoint. By staying within email and making it easy, harmon.ie puts the control in the hands of information worker, thereby humanizing the Information Governance process.
  • Classify
    Categorize your email messages in SharePoint. harmon.ie automatically maps email headers such as ‘To,’ ‘From,’ ‘Subject,’ and ‘Received’ to SharePoint metadata. Plus, using Collage™ artificial intelligence technology, harmon.ie can automatically add topics extracted from email content as SharePoint metadata.
  • Find
    Search and retrieve email messages, documents, and records from SharePoint (and SharePoint Record Center) for discovery, audits, and compliance requirements. When classified correctly and efficiently, producing email messages and documents is a snap. By making the right thing the easy thing, your workers will be compliant with information governance requirements without the hassle of uploading emails and documents to SharePoint from the browser.
  • Work on the go
    Capture, classify, and find emails and documents anytime, anywhere from Outlook on smartphones and tablets. Plus, harmon.ie provides full-featured, secure SharePoint and Office 365 access from any mobile device.
  • Collaborate
    Join forces with colleagues using email messages stored on SharePoint. Realize all the benefits of SharePoint document collaboration, now with email messages.
    • Use draft emails to collaborate internally
    • Eliminate email chaos by having only one copy of the truth
    • Maintain a version history of email exchanges​ and documents
    • Prevent data leakage by sharing secured links instead of attachments
    • Satisfy clients by sharing time-dependent emails and documents quickly
    • Reduce litigation risks by finding emails and documents quickly
Benefits
  • Find Emails Quickly
    Use search, filter by tags, column filters, and more, to easily find emails in SharePoint.
  • Save on Email Storage
    Reduce expensive email storage space by keeping only one copy of each email message. One copy of the truth also reduces email chaos.
  • Fulfill Email-Related Business Requirements
    Making it easy to retrieve emails for discovery, audit, and compliance needs.
State & Local Government
  • The Challenge
    Access to information is increasingly recognized as a prerequisite for transparency and government accountability. But managing huge amounts of email and document records in SharePoint for a wide variety of topics like government proceedings, property deeds, construction, and municipal plans is tough.
  • harmon.ie Solution
    harmon.ie solves the ‘last mile’ of records management by making it easy for business users to capture, classify, and find important emails and documents in SharePoint, directly from Outlook.
    Here’s how it works:
Features
  • Auto-capture
    Drag and drop email messages from Outlook directly into SharePoint using harmon.ie. Using simple Outlook rules to designate specific Outlook folders as ‘drop off folders’ that map to SharePoint folders, workers have the power to decide which emails automatically get captured and saved in SharePoint. By staying within email and making it easy, harmon.ie puts the control in the hands of information worker, thereby humanizing the Information Governance process.
  • Classify
    Categorize your email messages in SharePoint. harmon.ie automatically maps email headers such as ‘To,’ ‘From,’ ‘Subject,’ and ‘Received’ to SharePoint metadata. Plus, using Collage™ artificial intelligence technology, harmon.ie can automatically add topics extracted from email content as SharePoint metadata.
  • Find
    Search and retrieve email messages, documents, and records from SharePoint (and SharePoint Record Center) for discovery, audits, and compliance requirements. When classified correctly and efficiently, producing email messages and documents is a snap. By making the right thing the easy thing, your workers will be compliant with information governance requirements without the hassle of uploading emails and documents to SharePoint from the browser.
  • Work on the go
    Capture, classify, and find emails and documents anytime, anywhere from Outlook on smartphones and tablets. Plus, harmon.ie provides full-featured, secure SharePoint and Office 365 access from any mobile device.
  • Collaborate
    Join forces with colleagues using email messages stored on SharePoint. Realize all the benefits of SharePoint document collaboration, now with email messages.
    • Use draft emails to collaborate internally
    • Eliminate email chaos by having only one copy of the truth
    • Maintain a version history of email exchanges​ and documents
    • Prevent data leakage by sharing secured links instead of attachments
    • Satisfy clients by sharing time-dependent emails and documents quickly
    • Reduce litigation risks by finding emails and documents quickly
Benefits
  • Find Emails Quickly
    Use search, filter by tags, column filters, and more, to easily find emails in SharePoint.
  • Save on Email Storage
    Reduce expensive email storage space by keeping only one copy of each email message. One copy of the truth also reduces email chaos.
  • Fulfill Email-Related Business Requirements
    Making it easy to retrieve emails for discovery, audit, and compliance needs.
File Share Migration To SharePoint
  • The Challenge
    Migrating shared files to SharePoint is a daunting task involving the movement of massive numbers of files and emails. If that weren’t enough, you also need to contend with migrating business users from a well-known, easy to use interface to the unfamiliar browser-based SharePoint interface.
  • harmon.ie’s Solution
    harmon.ie makes it easy for workers to self-select which files to migrate to SharePoint by dragging and dropping them into SharePoint. Plus, enabling workers to use SharePoint from Outlook makes it easy for them to adopt SharePoint.
Features
  • Step 1
    Select one or more folders and files that you want to upload to SharePoint and drag them to the harmon.ie sidebar.
  • Step 2
    harmon.ie prompts you to fill in mandatory metadata fields, to help you classify the information properly.
  • Step 3
    Files are uploaded to the selected SharePoint location and you can view, edit and share them directly from harmon.ie.
Benefits
  • Find Emails Quickly
    Use search, filter by tags, column filters, and more, to easily find emails in SharePoint.
  • Save on Email Storage
    Reduce expensive email storage space by keeping only one copy of each email message. One copy of the truth also reduces email chaos.
  • Fulfill Email-Related Business Requirements
    Making it easy to retrieve emails for discovery, audit, and compliance needs.
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