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Microsoft SharePoint and ECM

Today, Microsoft SharePoint is a big part of the ECM story. In fact, according to Forrester Research, SharePoint has been deployed in 78% of organizations for content management.
Many organizations are using SharePoint as an ECM system outright, often displacing their existing system with SharePoint. Other organizations, with specific ECM requirements, like DoD 5015.2 records management, support for engineering CAD drawings, and the need for electronic signatures, are integrating SharePoint’s collaboration and social capabilities with dedicated ECM solutions.
In either case, getting SharePoint adopted by typical business users, is a key requirement of a successful ECM initiative.

ECM Requirements and Challenges

ECM projects are undertaken for a host of reasons, but all are intended to use documents more effectively. As such, all ECM projects include the following requirements and challenges:

harmon.ie Solution for Document Management

harmon.ie helps organizations with their Document Management projects by providing the following capabilities:

Publish documents
Effortless uploading to SharePoint of documents and email messages

Document management
Eliminate document chaos by sending SharePoint links instead of document attachments.

Categorization / Taxonomy
Step-by-step guidance for entering ‘required properties’, so typical business users can accurately classify documents

Collaboration
Follow favorite library locations and receive notifications of library activities, such as document status changes, the addition of new documents

Compliance
harmon.ie follows and then enforces corporate policies that are defined, thus helping users comply with those policies.

Search and retrieval
Documents are now easy to find.

Adoption and Usability
harmon.ie aggregates collaboration and social tools in order to provide a single workspace with a single context across disparate products.

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harmon.ie Solution for Email Management

A Forrester Research report from September 2011 found that email is the still the most-used application in the enterprise; so it’s no surprise that companies face challenges managing email within their organizations.

harmon.ie allows you to leverage your existing investment in SharePoint without deploying new and expensive archiving tools or creating additional information silos. With an intuitive drag and drop interface, harmon.ie empowers end users to make smart and personalized archiving decisions that are beyond automated processes.

Publish documents
Drag and drop documents from Outlook or Notes directly to SharePoint.

Save e-mail attachments directly to SharePoint
Publish emails from Outlook or Notes emails into SharePoint using 'save on send' option or save e-mail attachments directly from your mobile

Drag and drop email folders
Drag and drop complete email folders directly from Outlook or Notes into SharePoint.

Email header mapping
harmon.ie maps email headers to SharePoint metadata

Email search and retrieval
Use harmon.ie to find, view, edit, and forward shared email messages on SharePoint.

Adoption and Usability
With harmon.ie, SharePoint adoption rates typically go from 20% to 80% in a matter of months.

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