Searching for content in documents

SharePoint's document index allows you to search for contents inside the document, as well as document metadata.

How do I search for content in documents?

To search for content in SharePoint documents and document metadata:

1. In the harmon.ie sidebar, click the search icon () in the navigation/search omnibox.
2. Optionally, select the search scope using the left drop-down menu: Documents on Site to search for content in the current site, or Documents in Library to search for content in the current library (this option is only available if the current location is a library or folder).
3. Type a word or phrase that you want to search for in the navigation/search omnibox.
4. Click the Search icon again, or press Enter, to search the active SharePoint site or library for documents.
   -or -
   To repeat a recent search, click the navigation/search omnibox while it is empty to see the last 3 content search terms. Select a search term to repeat the search.

Viewing the search results

Search results are displayed in the sidebar's document list. The sidebar sorts the matching items in order of relevance, as defined by SharePoint.

You can use the Visible Columns dialog to determine which columns are displayed in the search results. By default, the Icon, Name, and Path of each search result item are shown.

When selecting an item from the search results, the search context pane displays where, within the document, the search string was found. The status pane, below the context pane, shows you the breadcrumbs of where the selected item is located on the SharePoint server.

To open the location where the search result item is found, click the breadcrumbs or select Open Containing Site/Library/Folder from the document context menu.

Closing the search

To return from the search results view to the previous SharePoint location, click the Close icon () on the search bar.

Notes:

• If you configured to hide subsites and workspaces for the current site in application options, (see Adding and editing SharePoint sites), search results from subsites and workspaces are not displayed.
• To learn more about searching in SharePoint, read Search (Office SharePoint Server).
• In some cases the search results in harmon.ie and SharePoint's web interface are slightly different. For more information, read the knowledge base article Differences in Search Results Using harmon.ie vs. the Web Interface.
• harmon.ie does not include documents from other peoples' My Sites in search results.